To begin the 312EZ electronic filing process, you must login to MyIBFS.
MyIBFS Login Window
Enter your FRN/User Name and Password in the fields provided within the Login to MyIBFS area.
Click on Submit. The system advances to the MyIBFS User Workspace.
MyIBFS User Workspace
The My IBFS user account window allows you to personalize your view of your transactions with the International Bureau. From this window, you can start the application process, work with drafts of your application, file and pay for your completed applications and view the status of your filings. You can also collaborate with other parties by using the Routing feature.
The MyIBFS User Account Page provides the following options:
Start New Application – allows you to select an application (from the drop down) for filing.
MyIBFS Workspace – allows you to select all or a specific type of application to display. The Last [#] days allows you to select the number of drafts, filings or completed actions to display.
My Drafts Tab: Allows you to access your pending draft applications, and any applications routed to you.
My Filings Tab: Allows you to access your pending applications that have been filed through the MyIBFS system, but not been disposed of by the Commission.
My Completed Actions Tab: Allows you access to all of your filings that have been disposed of by the Commission.
This tab displays pending drafts
of all un-filed EZ Applications and applications routed to or from your account.
You can select the number of drafts to display in the My Drafts Tab by entering
a number in the "For the last" field (calendar days) and clicking on Go.
The default is 14 days.
You can specify the subsystem for which EZ drafts should be displayed. The
default is All subsystems.
(Note: In the initial phases of
the IBFS re-design, you can only see 312 EZ drafts in the My Drafts Tab. You can
access applications drafted or filed in the old IBFS system by clicking on the
"Other IBFS Filings" link. This will take you to your old IBFS Account.)
The following actions can be performed on applications displayed on the My
Drafts Tab: File, Finalize, Copy, Delete, Update Applicant FRN, Update Contact
FRN, Route, Routing History, Print Preview Application, and Print Preview App
and Attachments.
File – This option runs the application through all edits and calculations and allows you to file an application. This function can be performed on multiple applications. Once completed, the application appears in the My Filings Tab, with one of the following statuses.
Filed - awaiting payment
Filed - fee not required
Finalize – This option allows you to check your application and identify any errors in your filing. The system will run though all edits and calculations and identify a list of discrepancies. This function cannot be performed on multiple applications.
Copy – This option allows you to copy an application. The copied application appears in the My Drafts Tab. This function can be performed on multiple applications.
Delete – This option allows you to delete an application. This function can be performed on multiple applications.
Update Applicant FRN – This option allows you to change the Applicant FRN on an application. This function can be performed on multiple applications.
Update Contact FRN – This option allows you to change the Contact FRN on an application. This function can be performed on multiple applications.
Route – Allows you to route an application to another FRN registered in the MyIBFS System (See Routing Section.) This function can be performed on multiple applications being routed to the same entity.
Routing History – This option allows you to review the routing history of an application you have initiated and routed to another FRN. This function cannot be performed on multiple applications.
Print Preview Application – This option allows you to preview and print a 312 EZ application. This function cannot be performed on multiple applications.
Print Preview App and Attachments – This option allows you to preview and print a 312 EZ application and its attachments. This function cannot be performed on multiple applications.
To perform one of these actions on an application, select the application and select the action from the Applications Tools menu bar.
The default sort order for draft applications is by Filing ID; however, you may sort by any of the following fields:
Applicant Name: Displays Applicant Name
Filing ID and Filing Type: ID generated on first save of the Application. The filing ID shall be a hyperlink. Clicking on the link will allow you to view details of the application. Filing Type: Subsystem + Application Type of the Application e.g. SES LIC
Date Created: Date application was first saved
Next Step: Next logical step in the Application Process. These are defined as follows:
If an application has been started and the qualification questions have not been completed, the next step is to Qualify
If an application has been started and has moved to the technical section, but has not been finalized, the next step is Finalize
If a application has been finalized but has not been filed, the next step is File
Route To/From (if applicable): Displays FRN of initiator or recipient of routed application, as applicable.
Route Date (if applicable): Displays the date an application was routed (see section on Routing below).
Routing Comments (if applicable): Displays any Routing Comments entered when an application is routed (see section on Routing below). Only the first 25 characters of the comments are displayed in the Routing Comments field, however the text shall be displayed as a hyperlink. By clicking on the hyperlink, the full routing text shall be displayed in another window
Application Description: Reference information entered by the user to identify the application.
This tab displays all pending
applications you have filed, that are pending before the Commission,
including applications filed in the old system.
You can select the number of filings to display in the My Filings tab by
entering a number in the "For the last" field (calendar days) and clicking on
Go. The default is 14 days.
You can specify the subsystem for which EZ filings should be displayed. The
default is All subsystems.
The following actions can be performed on applications displayed on the My
Filings Tab: Pay, Copy, Withdraw, Routing History, Print Preview Application,
and Print Preview App and Attachments.
Pay - This option allows you to pay for a filed 312 EZ Application. You can pay for one or multiple applications at the same time. Once completed, status of Filing is changed to Filed - fee verification required. You must pay for non-312 EZ filings from the “Other IBFS Filings” tab.
Copy - This option allows you to copy a 312 EZ Application. The copied application appears in the My Drafts tab. This function can be performed on multiple applications. You must copy non-312 EZ filings from the “Other IBFS Filings” tab.
Withdraw - This option allows you to withdraw a filed 312 EZ Application. This function can be performed on multiple applications. Once completed, status of Filing is changed to Withdrawn. You must withdraw non-312 EZ filings from the “Other IBFS Filings” tab.
Routing History – This option allows you to review the routing history of a 312 EZ application you have initiated and routed to another FRN. This function cannot be performed on multiple applications. You cannot route non-312 EZ filings at this time.
Print Preview Application – This option allows you to preview and print a 312 EZ application. This function cannot be performed on multiple applications. You must print preview non-312 EZ filings from the “Other IBFS Filings” tab.
Print Preview App and Attachments – This option allows you to preview and print a 312 EZ application and its attachments. This function cannot be performed on multiple applications. You must print preview non-312 EZ filings from the “Other IBFS Filings” tab.
To perform one of these actions on a 312 EZ Application, select the application and then select the action from the Applications Tools menu bar.
The default sort order for applications is by Date Filed; however, you may sort
by any of the following fields:
File Number - File number assigned to the filing. The file number is a hyperlink. Clicking on the link will allow you to view details of the application. For applications filed in the old system, the hyperlink allows you to view a PDF copy of the application.
Call Sign - Call Sign generated on submission of the Application for 312 EZs. Call Signs for non-312 filings display after the application has been saved to the database.
Status - The system provides detailed information on the status of any filed application. The following categories are samples of possible statuses:
Filed - awaiting fee payment
Filed - fee verification required
Filed - fee not required ( for fee exempt applications)
Filed Payment Received
Accepted for Filing Public Notice
Days to Pay – According to Section 1.10009 of the Commission’s rules, 47 CFR § 1/10009, filers have 14 days to pay for a feeable IB application. This column displays the number of days remaining to pay before automatic dismissal.
The My Completed Actions tab
contains a list of all account holders' filings that the Commission has acted
upon.
You can select the number of filings to display in the My Completed Actions tab
by entering a number in the Filing Days field (calendar days) and clicking on
Go. The default is 14 days.
You can specify the subsystem for which Completed Actions should be displayed.
The default is All subsystems.
The following actions can be performed on applications displayed on the My
Completed Actions Tab: Copy, Routing History, Print Preview Application, and
Print Preview App and Attachments.
Copy - This option allows you to copy a 312 EZ application. The copied application appears in the My Drafts tab. This function can be performed on multiple applications. You must copy non-312 EZ filings from the “Other IBFS Filings” tab.
Routing History – This option allows you to review the routing history of an application you have initiated and routed to another FRN. This function cannot be performed on multiple applications. You cannot route non-312 EZ filings at this time.
Print Preview Application – This option allows you to preview and print a 312 EZ Application. This function cannot be performed on multiple applications. You must print preview non-312 EZ filings from the “Other IBFS Filings” tab.
Print Preview App and Attachments – This option allows you to preview and print a 312 EZ application and its attachments. This function cannot be performed on multiple applications. You must print preview non-312 EZ filings from the “Other IBFS Filings” tab.
To perform this action on a 312 EZ Application, select the application and select the action from the Applications Tools menu bar.
The default sort
order for applications is by File Number and Application Description; however
you can sort applications by Date, Applicant Name, Call Sign or Action Date.
The My Completed Actions Tab contains the following information:
File Number/Application Description:- The File number of the Current Authorization - i.e. the MOD, RWL or LIC. Clicking on the link will allow you to view a PDF copy of the application. For EZ Licenses, a PDF version of the License will be displayed.
Call Sign - Call Sign assigned (if applicable.)
Applicant Name - Displays Licensee Name
Action - The action that was taken on the application
Action Date - Date action was taken on the application
Expiration Date - Authorized expiration date (only displayed for granted applications)